Are you sick of manually categorizing emails in your Gmail account? Is your mailbox cluttered with a lot of emails and you want them to organize by applying labels to them? This article will help you learn the tricks to automatically label emails in Gmail and move to folder without breaking a sweat.
Having an unorganized Gmail account can hamper the efficient workflow of a user. Furthermore, all emails of an important project lie scrambled in the inbox. Thus, having labels (folders) in the account becomes important as these labels help users keep their mailbox data organized in the desired manner.
If you receive a lot of emails in a day in Gmail, then manually organizing those emails could be a tedious task. Thus, we will guide you on how you can automatically label and move emails in Gmail.
Method 1: The Filter and Label Combo
Filters and labels are like your digital assistants – they work together to categorize and organize your emails effortlessly. Here’s how to set it up:
1. Access Labels: Open Gmail settings by clicking the gear icon and selecting “See all settings.”
2. Navigate to Labels: Click on the “Labels” tab in the settings menu.
3. Create a New Label: Scroll down and find the “Create new label” section. Give your label a name and click “Create.”
4. Access Filters: Return to your inbox, open an email you want to automatically label and move to a folder.
5. Create a Filter: Click on the email’s three dots (more options) and choose “Filter messages like this.”
6. Set Filter Criteria: Define the conditions for your filter, such as sender, subject, or keywords.
7. Choose Label: Select “Apply the label” and choose the label you created earlier.
8. Select Folder: Optionally, check “Also apply filter to X matching conversations” and select the folder where you want these emails to move.
9. Create Filter: Click “Create filter” to finalize your automated labeling and folder organization.
Method 2: The Priority Inbox Power
Gmail’s Priority Inbox isn’t just about importance; it’s about automation too. Here’s how to set it up:
Step 1: Access Inbox Type Settings
1. Access Settings: Click the gear icon and select “See all settings.”
2. Navigate to Inbox Type: Go to the “Inbox” tab in the settings menu.
Step 2: Selecting Priority Inbox
1. Choose Priority Inbox: Under “Inbox type,” select “Priority Inbox.”
2. Configure Sections: Customize the sections as “Important and Unread,” “Starred,” and “Everything else.”
Method 3: The Auto-Forward and Filter Tandem
This method is perfect for those who receive emails in one account but prefer to manage them in another.
Step 1: Setting Up Auto-Forwarding
1. Access Forwarding Settings: Click the gear icon, go to “See all settings,” and select the “Forwarding and POP/IMAP” tab.
2. Enable Forwarding: Click “Add a forwarding address,” enter the email address you want to forward to, and confirm.
Step 2: Creating a Filter for Forwarded Emails
1. Access Filters: Return to your inbox, click the three dots in a forwarded email, and choose “Filter messages like this.”
2. Set Filter Criteria: Define the conditions for your filter – this can be the sender’s email address.
3. Apply the Label and Choose Folder: Choose a label and a folder where you want these forwarded emails to go.
4. Create Filter: Click “Create filter” to automate the labeling and moving process.
Method 4: The Smart Reply and Categorize Combo
Gmail’s Smart Reply feature can also aid in automatic categorization.
Step 1: Enabling Smart Reply
1. Access General Settings: Click the gear icon, go to “See all settings,” and select the “General” tab.
2. Enable Smart Reply: Scroll down to the “Smart Reply” section and choose “On” to enable this feature.
Step 2: Creating a Category
1. Access Categories Settings: Return to your inbox, click the gear icon, and select “Configure inbox.”
2. Select Categories: Choose the categories you want to enable, such as Social and Promotions.
Conclusion
Creating labels and keeping all emails organized in those folders provides you with a seamless Gmail user experience. Whether you prefer a Priority inbox, filters and labels, or forwarding and categorization, these methods will keep your Gmail account clutter-free and organized. You can opt for any of these solutions to automatically label emails in Gmail and move them to a folder.
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